Be More Productive with the Rule of 3
Matt Chan • March 22, 2016
This article was originally published on LinkedIn by Chris Bailey on Oct 28th 2015. Chris is a self-proclaimed Jedi Master at A Life of Productivity where he blogs about being productive.
For Some Strange Reason, Our Brain is Wired to Think in Threes.
As kids, we grow up immersed in stories that involve threes: Goldilocks and the Three Bears, the Three Blind Mice, and the Three Little Pigs. In high school, when we’re forced to dissect books like The Three Musketeers for English class, we break down the plot into three parts—the beginning, middle, and end. When we become adults, we observe that good things happen in threes, and that the “third time’s the charm.” The Olympics awards three medals for each event—gold, silver and bronze… Well, you get the idea.
There is something oddly attractive about the number three which can help you a lot as far as productivity is concerned.
Good #ProductivityHacks are hard to come by. There’s no shortage of advice out there, but after you read it, you have to make all that time back, presumably by using the very tactics you’re reading about. If the productivity hacks don’t help you earn that time back—and then some—you’re really just looking at productivity porn.
Over the last decade, I’ve experimented with countless productivity hacks. Some of them have worked, many of them haven’t. But the one productivity hack that has produced the greatest returns for me is the Rule of 3.
Here’s the Rule of 3:
- At the start of every morning, fast-forward to the end of the day and ask: When the day is done, what three things will I want to have accomplished?
- Do the same at the start of every week.
That’s it.
The rule is simple, but deceptively so. I’ve found that the Rule of 3 helps me work more efficiently and earn back more time than any other productivity hack:
- It fits with the way we think. For some reason that I haven’t been able to figure out, from childhood our brain is wired to think in threes.
- It’s hard to keep in mind what’s important. While you won’t remember a whole laundry list of things to do when you’re in the trenches, you’ll remember your three intentions.
- You decide what you don’t By picking the three main things you want to accomplish that day, you have taken the time to separate what’s important from what isn’t.
- It only takes a minute. For every minute you spend using the Rule of 3, you gain back at least 10 minutes of productivity.
- It helps you work more deliberately. Productivity is the process of working more deliberately, with intention. The Rule of 3 helps you to step back, determine what’s important, and then reflect throughout the day on whether you’re spending your time on the right things. The intention behind your actions is like the shaft behind an arrowhead. I haven’t found a better rule for setting intentions every day.
- The rule lets you consider your limits. Each day you only have so much time, attention, and energy. Productivity is a process of understanding your constraints. The Rule of 3 helps you think about how much want to accomplish, and then, over time adjust to how much you actually can accomplish once you better understand your limits. At first, I overestimated how much I could get done when defining my three things; later I underestimated what I was capable of. Finally I settled into an equilibrium where I understood how much I could do every day. That awareness has become, as Steve Jobs might say, insanely valuable.
As you might expect with something so simple, the rule is ageless. It has been talked about by everyone from Leo Babauta of Zen Habits to Gina Trapani of Lifehacker. I first discovered the rule from J.D. Meier, the author of Getting Results the Agile Way . J.D. is Microsoft’s Director of Business Programs, where he and his team use the rule every day. When I asked J.D. why he thought the rule is so powerful, he said, “I originally focused on the Rule of 3 because when my manager asked me what the team achieved for the week, he didn’t want a laundry list. He was willing to listen to three compelling outcomes.” J.D. found that “three things was very easy to keep top of mind, without having to write it down or look it up.”
I’ve found the exact same thing.
When your aim is to work more deliberately and accomplish more over the day, the Rule of 3 is in a league of its own.
Chris Bailey blogs about productivity over at A Life of Productivity . He’s the author of the forthcoming book, The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy , which will be published in January 2015 by Crown Business.
Share
RECENT POSTS
If you’re new to the home buying process, it’s easy to get confused by some of the terms used. The purpose of this article is to clear up any confusion between the deposit and downpayment. What is a deposit? The deposit is the money included with a purchase contract as a sign of good faith when you offer to purchase a property. It’s the “consideration” that helps make up the contract and binds you to the agreement. Typically, you include a certified cheque or a bank draft that your real estate brokerage holds while negotiations are finalized when you offer to purchase a property. If your offer is accepted, your deposit is held in your Realtor’s trust account. If your offer is accepted and you commit to buying the property, your deposit is transferred to the lawyer’s trust account and included in your downpayment. If you aren’t able to reach an agreement, the deposit is refunded to you. However, if you commit to buying the property and don’t complete the transaction, your deposit could be forfeit to the seller. Your deposit goes ahead of the downpayment but makes up part of the downpayment. The amount you put forward as a deposit when negotiating the terms of a purchase contract is arbitrary, meaning there is no predefined or standard amount. Instead, it’s best to discuss this with your real estate professional as your deposit can be a negotiating factor in and of itself. A larger deposit may give you a better chance of having your offer accepted in a competitive situation. It also puts you on the hook for more if something changes down the line and you cannot complete the purchase. What is a downpayment? Your downpayment refers to the initial payment you make when buying a property through mortgage financing. In Canada, the minimum downpayment amount is 5%, as lenders can only lend up to 95% of the property’s value. Securing mortgage financing with anything less than 20% down is only made possible through mortgage default insurance. You can source your downpayment from your resources, the sale of a property, an RRSP, a gift from a family member, or borrowed funds. Example scenario Let’s say that you are looking to purchase a property worth $400k. You’re planning on making a downpayment of 10% or $40k. When you make the initial offer to buy the property, you put forward $10k as a deposit your real estate brokerage holds in their trust account. If everything checks out with the home inspection and you’re satisfied with financing, you can remove all conditions. Your $10k deposit is transferred to the lawyer’s trust account, where will add the remaining $30k for the downpayment. With your $40k downpayment made, once you sign the mortgage documents and cover the legal and closing costs, the lender will forward the remaining 90% in the form of a mortgage registered to your title, and you have officially purchased the property! If you have any questions about the difference between the deposit and the downpayment or any other mortgage terms, please connect anytime. It would be a pleasure to work with you.
Did you know there’s a program that allows you to use your RRSP to help come up with your downpayment to buy a home? It’s called the Home Buyer’s Plan (or HBP for short), and it’s made possible by the government of Canada. While the program is pretty straightforward, there are a few things you need to know. Your first home (with some exceptions) To qualify, you need to be buying your first home. However, when you look into the fine print, you find that technically, you must not have owned a home in the last four years or have lived in a house that your spouse owned in the previous four years. Another exception is for those with a disability or those helping someone with a disability. In this case, you can withdraw from an RRSP for a home purchase at any time. You have to pay back the RRSP You have 15 years to pay back the RRSP, and you start the second year after the withdrawal. While you won’t pay any tax on this particular withdrawal, it does come with some conditions. You’ll have to pay back the total amount you withdrew over 15 years. The CRA will send you an HBP Statement of Account every year to advise how much you owe the RRSP that year. Your repayments will not count as contributions as you’ve already received the tax break from those funds. Access to funds The funds you withdraw from the RRSP must have been there for at least 90 days. You can still technically withdraw the money from your RRSP and use it for your down-payment, but it won’t be tax-deductible and won’t be part of the HBP. You can access up to $35,000 individually or $70,00 per couple through the HBP. Please connect anytime if you’d like to know more about the HBP and how it could work for you as you plan your downpayment. It would be a pleasure to work with you.
Bank of Canada holds policy rate at 2¾%. FOR IMMEDIATE RELEASE Media Relations Ottawa, Ontario April 16, 2025 The Bank of Canada today maintained its target for the overnight rate at 2.75%, with the Bank Rate at 3% and the deposit rate at 2.70%. The major shift in direction of US trade policy and the unpredictability of tariffs have increased uncertainty, diminished prospects for economic growth, and raised inflation expectations. Pervasive uncertainty makes it unusually challenging to project GDP growth and inflation in Canada and globally. Instead, the April Monetary Policy Report (MPR) presents two scenarios that explore different paths for US trade policy. In the first scenario, uncertainty is high but tariffs are limited in scope. Canadian growth weakens temporarily and inflation remains around the 2% target. In the second scenario, a protracted trade war causes Canada’s economy to fall into recession this year and inflation rises temporarily above 3% next year. Many other trade policy scenarios are possible. There is also an unusual degree of uncertainty about the economic outcomes within any scenario, since the magnitude and speed of the shift in US trade policy are unprecedented. Global economic growth was solid in late 2024 and inflation has been easing towards central bank targets. However, tariffs and uncertainty have weakened the outlook. In the United States, the economy is showing signs of slowing amid rising policy uncertainty and rapidly deteriorating sentiment, while inflation expectations have risen. In the euro area, growth has been modest in early 2025, with continued weakness in the manufacturing sector. China’s economy was strong at the end of 2024 but more recent data shows it slowing modestly. Financial markets have been roiled by serial tariff announcements, postponements and continued threats of escalation. This extreme market volatility is adding to uncertainty. Oil prices have declined substantially since January, mainly reflecting weaker prospects for global growth. Canada’s exchange rate has recently appreciated as a result of broad US dollar weakness. In Canada, the economy is slowing as tariff announcements and uncertainty pull down consumer and business confidence. Consumption, residential investment and business spending all look to have weakened in the first quarter. Trade tensions are also disrupting recovery in the labour market. Employment declined in March and businesses are reporting plans to slow their hiring. Wage growth continues to show signs of moderation. Inflation was 2.3% in March, lower than in February but still higher than 1.8% at the time of the January MPR. The higher inflation in the last couple of months reflects some rebound in goods price inflation and the end of the temporary suspension of the GST/HST. Starting in April, CPI inflation will be pulled down for one year by the removal of the consumer carbon tax. Lower global oil prices will also dampen inflation in the near term. However, we expect tariffs and supply chain disruptions to push up some prices. How much upward pressure this puts on inflation will depend on the evolution of tariffs and how quickly businesses pass on higher costs to consumers. Short-term inflation expectations have moved up, as businesses and consumers anticipate higher costs from trade conflict and supply disruptions. Longer term inflation expectations are little changed. Governing Council will continue to assess the timing and strength of both the downward pressures on inflation from a weaker economy and the upward pressures on inflation from higher costs. Our focus will be on ensuring that Canadians continue to have confidence in price stability through this period of global upheaval. This means we will support economic growth while ensuring that inflation remains well controlled. Governing Council will proceed carefully, with particular attention to the risks and uncertainties facing the Canadian economy. These include: the extent to which higher tariffs reduce demand for Canadian exports; how much this spills over into business investment, employment and household spending; how much and how quickly cost increases are passed on to consumer prices; and how inflation expectations evolve. Monetary policy cannot resolve trade uncertainty or offset the impacts of a trade war. What it can and must do is maintain price stability for Canadians. Information note The next scheduled date for announcing the overnight rate target is June 4, 2025. The Bank will publish its next MPR on July 30, 2025. Read the April 16th, 2025 Monetary Report
